Guest count
Expected attendance and demand peaks determine the practical menu, production plan and number of service points.
Event catering
Invite Retroo to your event.
Book one or several Retroo food caravans or catering stations for a corporate event, festival, private celebration, fair or pop-up. We build a practical service plan around your audience, venue and schedule.
Where we can serve
Mobile food service for different event formats.
- Corporate events
- Festivals and public events
- Private celebrations
- Markets, fairs and pop-ups
Capacity planning
The right setup starts with the operating conditions.
We do not promise a fixed guest capacity before the event details are reviewed. The following factors determine the suitable setup and achievable service flow.
Venue and access
Vehicle access, pitch dimensions, ground conditions, operating area and safe customer flow must suit the selected setup.
Service window
The service start, finish and expected peak periods help us assess achievable throughput and staffing.
Power and water
Available connections, capacity, distance to the pitch, potable water and wastewater arrangements are checked before confirmation.
Fleet availability
The final caravan or station count and brand combination depend on the fleet and team available for the requested date.
Booking process
From enquiry to event day.
- 01
Send the event brief
Share the date, city, venue, guest count, service window, preferred menus and initial infrastructure details.
- 02
Feasibility and site review
We review access, pitch, power, water, service capacity and fleet availability. A site plan or visit may be requested when needed.
- 03
Proposal and responsibilities
The written proposal defines the concept, units, menu, estimated service capacity, staffing, timing, commercial terms and each party's responsibilities.
- 04
Confirmation and delivery
The booking becomes confirmed only under the agreed written terms. We then coordinate arrival, setup, service and departure with the organizer.
Scope defined in the proposal
Know exactly what the booking covers.
- Agreed caravan or catering-station count and concept
- Menu, portion plan, service method and estimated service capacity
- Staffing, equipment and operating hours included in the assignment
- Arrival, setup, service and departure responsibilities
- Travel, payment, change, cancellation and any overtime terms
Organizer information
What we need to plan the service.
- Confirmed venue contact, access times, pitch and parking instructions
- Realistic guest estimate, event opening hours and expected peak periods
- Power connection type and capacity, water source and wastewater plan
- Site rules covering fire safety, waste, deliveries, noise and branding
- Known dietary requirements, allergens and the event's communication needs
Safety and site coordination
Responsibilities are checked before confirmation.
We plan food handling and allergen communication for the agreed menu and coordinate the operating setup with the organizer. The organizer is responsible for event- and venue-level permissions, access and site infrastructure unless the written proposal expressly assigns a task differently.
Authorities or the venue operator may impose event-specific requirements. An enquiry or booking request does not guarantee permit approval, a particular unit, menu or capacity. These are confirmed only after the relevant checks and written agreement.
Request a proposal
Tell us what you are planning.
Pricing is proposal-based because the event format, travel, menu, service duration, staffing, infrastructure and unit count vary. Send the initial details and we will assess a suitable setup.
info@retroocompany.com